Supercharge your agency with Availability Management

Posted on 16 Feb 2024

At AER Temp, we recognize the importance of effectively managing your temps availability to drive shift fill rates and streamline operations. In today's dynamic workplace landscape, where work life balance and flexible scheduling are increasingly important to your clients, mastering temp availability management is not just advantageous—it's imperative for success.

Understanding the Fundamentals

Temp availability management encompasses the processes and tools used to monitor, track, and optimize the availability of your temporary staff. It involves aligning temp schedules with their preferred client sites, your client needs, and operational requirements to ensure optimal coverage and resource utilization.

The Impact of Effective Availability Management

Boosting Profitability

By accurately tracking temp availability and scheduling shifts accordingly, your agency can both increase revenue per temp worker and increase longterm engagement with each temp. This leads increased lifetime value of each temp, driving profitability in your agency.

AER Temp’s availability calendar

Improving Employee Satisfaction and Retention

Flexible scheduling options and transparent availability management contribute to a positive work environment where temps feel valued and empowered. This, in turn, fosters higher levels of job satisfaction and reduces turnover rates—a significant advantage in today's competitive market.

AER Temp’s hourly availability interface

Best Practices for Employee Availability Management

Implementing Advanced Scheduling Software

Investing in robust scheduling software can revolutionize availability management processes. AER Temp offer features such as shift swapping, automated notifications, and real-time visibility into employee schedules, facilitating seamless coordination and reducing administrative overhead.

Check out our video below that explores some of these features.

Prioritizing Communication and Transparency

Open communication channels are essential for effective availability management. Employers should encourage employees to communicate their availability preferences clearly and promptly, while also providing visibility into upcoming schedules and any changes that may arise.

Leveraging Data Analytics for Insights

Analyzing historical availability data can provide valuable insights for optimizing scheduling practices. By identifying trends and patterns, organizations can anticipate fluctuations in resource demand, proactively adjust staffing levels, and minimize the risk of understaffing or overstaffing.


In today's fast-paced business temporary staffing environment , mastering temporary worker availability management is essential for driving profitability, enhancing employee satisfaction, and maintaining a competitive edge. By adopting best practices and leveraging advanced technology, your agency can optimize their workforce resources and achieve sustainable, profitable growth.

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